Develops the North Field Expansion (NFXP) Offshore Business activities and advises the Project Management Team (PMT), particularly Head of Business Support in relation to QatarEnergy LNG internal processes and procedures.

Co-ordinates the hiring process for all OCR new hires.

Coordinates the CV process for all ITPs both SIS and TPIS.

Provides advice and support in the implementation of Qatargas Project Management System (QGPMS) processes, provides necessary guidance, clarification and support in complying with QGPMS expectations from project concept select stage until project closeout.

Advises the requirements for all project deliverables and plans and checks they are fully prepared by the Project Management Team (PMT)to ensure passage through Gates 2,3,4 and 5 as per QGPMS.

Co-ordinates the project management system aspects of the project with other disciplines on PMT, as necessary.

Liaises with EPC contractor to ensure its deliverables are complete and aligned with company to support passage through Gate 4 and Gate 5.

Key Accountabilities

(Duties include but not limited to)

Advises PMT team on the QGPMS process and ensures all aspects of each Gate deliverable is produced in a timely manner. Formulates the road maps to be in line with the DRAM.

Facilitates the hiring process for the NFXP Project PMT team, arranges for interview details, once the candidate is selected advise MPR (Major Projects Recruitment) and request negotiations to be started.

Maintain personnel management registers by updating the details of each hiring process with MPR (Major Projects Recruitment).

Co-ordinates CV request from SIS and TPIS agencies as needed, advises candidates selected to Contract Specialist.

Provide effective support to the NFXP offshore Project, in respect to the successful implementation and stewardship of key aspects of the QGPMS processes.

Provide coordination, guidance and support in preparation of Gate deliverables to projects, including Roadmap, deliverables, Responsibility & Authorities Matrix (RAM) and QGPMS compliance.

Participate in the planning, coordination and successful execution of project reviews (Independent Project Review, Cold Eyes Review, Construction Readiness Review, Design Readiness Review, Internal Assessments etc.) including identifying and organising team members to ensure project reviews are conducted "independently". Stewards the closure of actions from these reviews and assessments to ensure timely and proper completion.

Maintain QGPMS project key milestones/activities schedule, working with the assigned focal points on monthly updates, ensure timely completion of all the activities and ensure necessary documents are being archived.

Reporting and Relationships

Reports to Head of Business Support

Internal

QatarEnergy LNG NFXP Offshore PMT , EP&S MPR

External

External Agency service providers, TPIS & SIS agencies

Job Context & Major Challenge(s)

Co-ordinates for all Project aspects of the recruitment process inside and outside Qatar.

Co-ordinaates QGPMS support and works with EP&S subject matter expert.

Advises on solutions through functional support and guidance on QGPMS queries, utilising knowledge, expertise and judgement in proactively making decisions and solving problems related to a specific discipline/field. Maintains quality documentation to support timely resolution on issues, using precedent based references, benchmarks, and lessons learned to ensure system effectiveness.

Major challenges of the role are:

Working in a dynamic team environment with high expectations for flawless project completion.

Maintaining accuracy, timeliness and quality documentation despite time constraints.

Ability to influence others to generate deliverables and securing alignment on deliverables across multiple and varied stakeholders.

Coordinating the recruitment process with MPR EP&S MPR (Major Projects Recruitment).

Meeting hiring deadlines while ensuring thorough screening and selection processes.

Part B: Candidate Specification - Minimum Requirements

Technical and Business Skills

A high level of proficiency in written and spoken English

Proficiency in MS Office and other relevant applications

Excellent communication / written skills and ability to work with different disciplines and cultures.

Ability to coordinate and work with various entities.

Ability to multitask and work under pressure.

Strong attention to detail

Behavioural Competencies

SHE Understanding (2)

Quality/Quantity of Work (3)

Ethics and Integrity (3)

Planning and Organizing (1)

Trust and Empowerment (3)

Initiative/Commitment (2)

Teamwork/Supporting Others (2)

Interpersonal Skills (3)

Communication and Information Sharing (2)

Service Orientation (2)

Innovation (2)

Problem Solving (2)

Job Knowledge (3)

Supervising Others (0)

Qualifications

Bachelor's degree however any qualification, technical or knowledge requirements may be waived through relevant work experience.

Knowledge and/or Experience

Preferred 8 years of experience in administration support experience with Oil and Gas Project and Senior Management.

Generic Accountabilities - All

Financial Dimension

As defined for this job level in the Delegation of Authority and/or approved budget.

Safety Health & Environment

Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.

Qatarization Program

Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.

Firewall Compliance

Ensure all activities undertaken comply with anti - trust and competition laws and the Company firewall policies and procedures.

Technical and Business Skills

Undertakes complex tasks and acts as a source of guidance for staff and internal customers. Is expected to handle all but the most complex problems and difficulties that might arise.

Takes initiatives, based on experienced gained, to deliver timely and cost effective service.

Sets situations/issues in the context of the entire team and has an appreciation of the wider relationships with other people and organizations.

Works independently within established procedures, plans and budgets and contributes to the development of these.

Has autonomy over scheduling and planning of own work; organizes efforts of work group to achieve overall efficiency.

Operating Environment, Framework & Boundaries

Works in a project environment in which the incumbent strives to achieve best in class Safety, Health, Environmental & Security performance by creating a culture that encourages everyone to perform their best every day on every task

Works in a dynamic team environment that has high expectations for flawless project execution in safety, quality, cost and schedule performance which requires the incumbent to demonstrate accuracy, initiative and the ability to multi-task as essential skills.

Works in an evolving business environment where expansion opportunities are being identified on a continuous basis adding additional complexity and workload to the existing project environment.

Works effectively within established policies and procedures and participates in the further development of these to meet changing needs.

Understands organizational authority and seeks appropriate line management approvals

Works in a highly visible project environment with large capital expenditures and significant schedule execution pressures.

Decision Making Authority & Responsibility

Makes decisions and solves problems related to a specific discipline/field.

Establishes credibility with peers, sub-ordinates and supervisors.

Exercises judgment in making decisions; knows when to seek advice. Understands organizational authority and seeks appropriate line management approvals.

Problem Solving & Complexity

Good supervisory skills.

Utilizes a systematic approach to problem solving that ensures accuracy, timeliness and quality of documentation in resolution.

Manages complex tasks to completion within time constrains of Project, with minimal guidance from more experienced staff.

Manages the resolution of problems in more demanding and less familiar situations using precedent and own acquired knowledge.

Good written and verbal communications skills.

Related tags

JOB SUMMARY

Business Support Specialist

Kintec Recruitment Limited

Doha

13 days ago

C-level / Executive

Full-time