Job Purpose |
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Project Key Accountabilities (Duties include but not limited to) |
· Supervises checking for correctness and completeness, logging and distributing documents received by transmittal from the Contractor’s Document Controller and other parties as required, files and maintains hard copy originals. · Supervises the checking of 'Due Date' (if reply is required) and allocates distribution in accordance with the Project’s Document Distribution Matrix (DDM). · Generates outgoing transmittals to the Contractor’s Document Controller and other parties. · Supervises maintaining the transmittal log or register, and receiving, logging and distributing correspondence received from the Contractor’s Document Controller. · Assists in maintaining correspondence registers, distributes any other Project documents in accordance with PMT requirements and supervises maintaining the Project’s electronic filing system. · Receives, endorses and files incoming transmittals and correspondence from the Contractor Document Controller. Monitors the Project MDR, to verify the status and progress of documents issued. · Assists in compiling periodic management reports. · Assists in making requested copies. · Provides general daily assistance to the PMT in all matters relating to technical documentation and correspondence. |
Technical and Business Skills
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· A high level of proficiency in written and spoken English. · Computer literacy involving the regular use of professional office applications and some technical applications
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Behavioural Competencies |
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Qualifications |
· Degree or similar, relevant experience maybe taken if coupled with HNC/HND, however any qualification, technical or knowledge requirements may be waived through relevant work experience.
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Knowledge and/or Experience |
· Minimum 10 years’ experience in a similar role. · Significant practical knowledge. of hard copy and electronic document control and information management systems. · Sound written and verbal communication skills, with the ability to communicate at all levels of the organization. · Successful track record in similar roles on large international projects. · Computer literacy and development skills. Fluent English. |