Senior PA Assistant (Doha, QA)
Job Purpose
Job Context & Major Challenge(s)
Key Job Accountabilities - I
Key Job Accountabilities - II
Qualifications
Knowledge and/or Experience
Technical and Business Skills
- Provide administrative support for Personnel Administration activities to Company employees in accordance with Company policies, procedures and practices .
Job Context & Major Challenge(s)
- Support to process employees' and/or organisationans' queries and requests in accordance with Company policies, procedures and guidelines.
- Ability to pay close attention to detail and produce work with a high degree of accuracy.
Key Job Accountabilities - I
- Prepare a variety of personnel action documents such as new hire documents, salary adjustments, promotions, allowances, requests for reimbursements and payments to ensure compliance with Company policies and procedures.
- Calculate and process employees' initial and recurrent payments as well as final settlements. Liaison with individual employees, departments and Payroll as required. Coordinates with the HR Employee Engagement Team to facilitate smooth on boarding and off boarding processes.
- Receive requests from employees for expenses and other payments and reviews request against policy and confirms whether request will be processed or returns to applicant if request falls outside policy.
- Ensure the timely review and process of expenses workflows and prepares final settlement calculations.
Key Job Accountabilities - II
- Assist the supervisor in the preparation of documentation on various matters such as payroll action.
- Maintain personnel records to ensure data integrity and confidentiality.
- Respond to HR Service Desk and PA Telephone as per the PA Operations Roster Schedules. Achieve the agreed KPIs for each process.
Qualifications
- Secondary school (12 years) formal education.
Knowledge and/or Experience
- 5 years of relevant experience.
- Very good knowledge of standard computer software.
- Knowledge of some financial and budgetary processes.
Technical and Business Skills
- Good command of written and spoken English.
- Basic utilization of SAP HR module.
- Proficient keyboard and PC skills.
JOB SUMMARY