Job Title: Document Control Assistant
Location: Toronto, ON
Contract Length: May 6, 2024 – May 2, 2025 **high likelihood to be transitioned from contract to permanent hire
Description:
This position will coordinate the document control process. This position is responsible for quality of the project materials and documents to issue for construction.
Responsibilities:
Create, update, and maintain electronic and physical document repositories for engineering documents on each project.
Assign document identification numbers and assist the engineering team with version control.
Review documents for presentational accuracy, completeness, and adherence to company and client standards prior to issue to third parties.
Facilitate document retrieval requests from authorised personnel.
Ensure documents are distributed to relevant individuals or departments in a timely manner.
Monitor document access and ensure proper security measures are in place.
Perform regular audits of documents to ensure accuracy and compliance with established procedures.
Identify and report any discrepancies or non-compliance issues to management.
Maintain an organised filing system for both physical and electronic documents.
Ensure documents are archived and disposed of in accordance with retention policies.
Collaborate with various departments to establish document control best practices.
Provide training and guidance to staff on document management procedures.
Assist in the preparation and formatting of documents as needed.
Ensure documents meet internal and industry-specific standards.
Performs other duties as assigned
Complies with all policies and standards
Requirements:

• Bachelor Degree and 0 years of applicable experience Required or

Applicable years of experience may be substituted for degree requirement.

• Previous document management experience required.
• Candidates should possess independent problem solving and analysis skills.
• Ability to interface with clients and vendors.
• High attention to detail, accuracy, and quality required.
• Proficient in Microsoft Office including Word, Excel, and Access.

Send your resume to jenna.bunnin@nesfircroft.com

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.