Lead Document Controller
About you:
Join us. Unleash your energy within.
If you have world-class ambitions to reach the stars while keeping your feet on the ground, we're the team for you. We've created a new breed of company - future-focused with reimagined ambition across all disciplines within the energy sector.
We love people who know their own potential and are not afraid to use it. We know that together, we're far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.
Our purpose and beliefs:
As Kent, we're tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.
It's the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:
We PLAY BIG
We thrive on EMOTIONAL AGILITY
We are FANATICAL ABOUT PERFORMANCE
We are built on INFINITE THINKING
Read more about the Purpose, Beliefs and Guiding Principles that drive us: https://kentplc.com/who-we-are/purpose-beliefs
Our vision for Diversity, Inclusion and Belonging:
We recognise that diversity & inclusion are catalysts for success. We're heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.
Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character - no matter what ethnic background, gender, age, religion, identity, or disability.
About the job:
A Lead Document Controller plays a crucial role in managing and controlling the flow of documents within an organization, ensuring compliance with established processes and standards.
We are recruiting engineering and project professionals for various roles for a Project Management Consultant (PMC) team to be engaged in projects across Europe but based in Munich.
Key Responsibilities:
As the Lead Document Controller, you will be responsible for overseeing the document control function within the organization. You will lead a team of document controllers, ensuring the accurate and timely management of documents throughout their lifecycle. This role involves collaboration with various departments to establish and maintain document control processes, ensuring adherence to quality standards and regulatory requirements.
• Access web-based system to upload and retrieve documentation.
• Ensure compliance with document management standards and procedures including adherence to contractual document numbering practices and electronic repository structure.
• Manage all filing system development.
• Manage all logs and registers associated with the project.
• Input daily project information into the computer system.
• Draft correspondence and weekly/monthly project status reports.
• Working with the Project Management Team and the disciplines, the Document Controller is responsible for assuring smooth information exchange of the established protocol.
• Responsible for the following DCC functions: Document Control, Vendor Document Control, Record management, Library & Archive and Construction / Site Office Document Control.
• Fully conversant with all Contract / Project requirements
• Resolve issues between Project Management Team / disciplines or bring to the attention of the Information Management Manager and Project Services Manager.
• Ensure deliverables submission to stakeholders are issued in a timely manner.
• Resolve issues within the DCC or bring to the attention of the Information Management Manager and Project Services Manager.
• Be responsible for overall discipline and timekeeping within the DCC.
• Perform related duties as and when instructed by Information Management Manager.
• Lead and manage a team of document controllers, providing guidance, training, and support.
• Foster a collaborative and efficient work environment within the document control team.
• Continuously assess and improve document control processes for efficiency and effectiveness.
• Collaborate with cross-functional teams to streamline workflows and enhance document control systems.
Your knowledge/skills, education, and experience:
• Capable of performing duties with no direct supervision and within agreed schedules and budgets.
• Understands the project deliverables, milestones and required tasks and targets through the project progress measurement system.
• Capable of using initiative, knowledge and experience to recognise, highlight and address opportunities and threats as and when they emerge.
• Experience with cost control, ideally within EPC or EPCM projects and familiarity with the lifecycle of EPC and EPCM projects, desirable.
• Experience collaborating with multidisciplinary teams.
• Strong written and oral communication skills, excellent interpersonal skills.
• Excellent written and verbal communication skills.
• Team Player.
• Attention to detail, ensuring early detection of potential project issues.
• Aptitude to troubleshoot and resolve issues that arise during the project lifecycle.
• Continuously assess and improve document control processes for efficiency and effectiveness.
• Collaborate with cross-functional teams to streamline workflows and enhance document control systems.
We are committed to our diverse and inclusive community - a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds.
As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities.
Join us. Unleash your energy within.
If you have world-class ambitions to reach the stars while keeping your feet on the ground, we're the team for you. We've created a new breed of company - future-focused with reimagined ambition across all disciplines within the energy sector.
We love people who know their own potential and are not afraid to use it. We know that together, we're far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.
Our purpose and beliefs:
As Kent, we're tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.
It's the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:
We PLAY BIG
We thrive on EMOTIONAL AGILITY
We are FANATICAL ABOUT PERFORMANCE
We are built on INFINITE THINKING
Read more about the Purpose, Beliefs and Guiding Principles that drive us: https://kentplc.com/who-we-are/purpose-beliefs
Our vision for Diversity, Inclusion and Belonging:
We recognise that diversity & inclusion are catalysts for success. We're heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.
Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character - no matter what ethnic background, gender, age, religion, identity, or disability.
About the job:
A Lead Document Controller plays a crucial role in managing and controlling the flow of documents within an organization, ensuring compliance with established processes and standards.
We are recruiting engineering and project professionals for various roles for a Project Management Consultant (PMC) team to be engaged in projects across Europe but based in Munich.
Key Responsibilities:
As the Lead Document Controller, you will be responsible for overseeing the document control function within the organization. You will lead a team of document controllers, ensuring the accurate and timely management of documents throughout their lifecycle. This role involves collaboration with various departments to establish and maintain document control processes, ensuring adherence to quality standards and regulatory requirements.
• Access web-based system to upload and retrieve documentation.
• Ensure compliance with document management standards and procedures including adherence to contractual document numbering practices and electronic repository structure.
• Manage all filing system development.
• Manage all logs and registers associated with the project.
• Input daily project information into the computer system.
• Draft correspondence and weekly/monthly project status reports.
• Working with the Project Management Team and the disciplines, the Document Controller is responsible for assuring smooth information exchange of the established protocol.
• Responsible for the following DCC functions: Document Control, Vendor Document Control, Record management, Library & Archive and Construction / Site Office Document Control.
• Fully conversant with all Contract / Project requirements
• Resolve issues between Project Management Team / disciplines or bring to the attention of the Information Management Manager and Project Services Manager.
• Ensure deliverables submission to stakeholders are issued in a timely manner.
• Resolve issues within the DCC or bring to the attention of the Information Management Manager and Project Services Manager.
• Be responsible for overall discipline and timekeeping within the DCC.
• Perform related duties as and when instructed by Information Management Manager.
• Lead and manage a team of document controllers, providing guidance, training, and support.
• Foster a collaborative and efficient work environment within the document control team.
• Continuously assess and improve document control processes for efficiency and effectiveness.
• Collaborate with cross-functional teams to streamline workflows and enhance document control systems.
Your knowledge/skills, education, and experience:
• Capable of performing duties with no direct supervision and within agreed schedules and budgets.
• Understands the project deliverables, milestones and required tasks and targets through the project progress measurement system.
• Capable of using initiative, knowledge and experience to recognise, highlight and address opportunities and threats as and when they emerge.
• Experience with cost control, ideally within EPC or EPCM projects and familiarity with the lifecycle of EPC and EPCM projects, desirable.
• Experience collaborating with multidisciplinary teams.
• Strong written and oral communication skills, excellent interpersonal skills.
• Excellent written and verbal communication skills.
• Team Player.
• Attention to detail, ensuring early detection of potential project issues.
• Aptitude to troubleshoot and resolve issues that arise during the project lifecycle.
• Continuously assess and improve document control processes for efficiency and effectiveness.
• Collaborate with cross-functional teams to streamline workflows and enhance document control systems.
We are committed to our diverse and inclusive community - a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds.
As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities.