Louis Berger Services is currently looking for qualified candidates to fill positions for the Finance Coordinator for the KUWAIT Program Management Office (PMO) in support of LOGCAP 5.
Accounting and administrative support;
Petty cash management;
Facilitation of knowledge building and knowledge sharing;
Administration of asset management;
Organization of procurement processes;
Provision of logistical services.
Provides accounting and administrative support to the project focusing on achievement of the following results:
Proper control of the supporting documents for payments, review of financial reports for project;
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims, POs and other entitlements are duly processed;
Coordination and review of accounts closure;
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to CO requests to resolve financial data issues;
Process RDPs and liaise with all vendors.
Ensures proper petty cash management functioning focusing on achievement of the following results:
Timely review of cash position for the accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;
Alternate to Project Manager as primary contact with local bank management on routine operational matters including negotiation of exchange rate and petty cash replenishment;
Timely and accurate preparation of bank reconciliations;
Timely preparation of monthly cash flow forecast for use by project;
Alternate as cashier for cash disbursements made in the project.
Ensures facilitation of knowledge building and knowledge sharing in the focusing on achievement of the following results:
Organization of trainings for the project staff on Finance;
Synthesis of lessons learnt and best practices in Finance;
Sound contributions to knowledge networks and communities of practice.
Administers the assets focusing on achievement of the following results;
Set up of assets management procedures in the project;
Receiving, inspecting and verification of all incoming equipment, furniture and supplies and scheduling deliveries to users;
Entering records in the asset control database (system);
Conduct of the annual physical inventory verification exercise to ensure accuracy of records and location of property. Ensure that managers sign off on the physical count and correctness of the inventory system database;
Assets management in LC5 record system and inventory records are up to date and accurate.
Organizes procurement processes for the project focusing on achievement of the following results:
Preparation of procurement plans for the office and its implementation monitoring;
Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. Buyers profile in Atlas.
Ensures organization of logistical services focusing on achievement of the following results:
Organization of travel including purchase of tickets, DSA calculation, PO preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements;
Supervision of all the project drivers and monitoring their work schedule and rooster;
Demonstrates commitment to Louis Berger values, ethics, and corporate governance
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Development and Operational Effectiveness
Ability to perform a broad range of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting;
Sound knowledge of financial rules and regulations, accounting;
Strong IT skills;
Ability to provide input to business processes re-engineering, implementation of new system.
High School graduate with specialized certification in Accounting and Finance. Bachelor’s Degree in Business or Public Administration;
Relevant experience in finance is required;
With high school certificate 5 to 7 years of experience and with bachelor’s degree 3 to 5 years of experience is required;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Duties will involve work in the outdoors with a potential exposure to extreme climatic conditions including frequent dust storms, and high temperatures up to 130F degrees in the summer months.
Must be able to work overhead with arms raised for extended periods.