Louis Berger Services, Inc. (LBS) is seeking a qualified and professional full-time Office Manager. The Office Manager is an integral part of the project management team reporting directly to the Project Manager. The Office Manager oversees the daily administration of project and office operations and serves as key point of contact for company and project personnel. This position is located in Miami, FL.
**This position is contingent upon award of contract.**
Responsible for overall project office activities, including the reception area, mail, directing and coordinating office services; providing administrative support to the project leadership team; and facilitating the successful completion of company policies and procedures.
Supervise and coordinate overall administrative activities for the project leadership team to optimize their time and organizational effectiveness.
Supervise the maintenance and alteration of office areas and equipment, IT/communications equipment, as well as layout, arrangement, housekeeping of office facilities, distribution of keys and security access cards.
Serve as customer service representative for work order desk during working hours. Enters customer service requests and work orders in work order system for tracking and reporting purposes.
Create all documentation and reports for inclusion in the monthly client invoice.
Create reports/documentation as assigned by the Project Manager.
Assist with expense reports and corporate credit card reconciliations.
Facilitate the company procurement process to include vendor set up and creating purchase requisitions (PRs) to establish purchase orders (POs).
Serve as key point of contact for vendor invoice submissions and coordinate payment updates with corporate accounts payable department.
Schedule travel arrangements and coordinate/plan special events as required.
Participate as needed in special department projects.
Understand and abide by the standards set forth for ethical behavior and integrity as detailed in the Code of Business Conduct.
Perform all other duties as prescribed by management.
Associate's degree in Business Administration, Communications or related field strongly preferred. Bachelor’s degree a plus.
Minimum of five (5) years’ experience in an administrative, business operations or office management role.
Must have excellent written and verbal communication skills, bilingual in Spanish strongly preferred.
Must be proficient in Microsoft Office Suite (Word, Excel, and Outlook).
Must have high attention to detail and strong ability to multitask.
Must be able to take a professional approach when dealing with confidential information.